Virtual Conference Video & FAQ for Industry

Virtual Conference Video & FAQ for Industry

With our virtual platform, it’s possible for both exhibitors and attendees to be everywhere!

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Virtual Conference FAQ for Industry

Please see below the answers to some of the most frequently asked questions about the ISE Endocrinology Practice, Virtual – Middle East 2021

GENERAL INFORMATION

The Virtual Platform will be live during the Conference dates. After the Conference dates, all content is available for an additional 3 months for all registered participants.

By clicking here, sponsors and exhibitors, are able to register for the Virtual Platform.

Yes, Exhibitors will receive their login details to the Virtual Platform from our Exhibition Manager in advance.

VIRTUAL EXHIBITION

Visitors to the Virtual Platform are able to access the Exhibition through the Lobby – by clicking on the Exhibition.

Participants can search for Exhibitors by going through the exhibitor list, or via the Exhibition Floorplan.

Our Exhibition Manager will supply Exhibitors with the dimension of the screens. This will be based on the selected booth design. Exhibitors will receive instruction letters in order to submit their material (either logo, adverts, videos or images). Additional material will be uploaded on the respective tabs.

For Premium Booths, Exhibitors will be able to design their own booth and send us, so we can upload it into the Virtual Platform.

As we offer a variation of different booth designs, the amount of material will depend on which template is selected. Exhibitors are offered the possibility to add more documents, videos or hyperlinks then initially entitled to, based on their booth design. This will come with additional costs. Please contact the ILS department for more information.

The sizes of screens, as well as the specification of the materials for the booth, will be shared by our Exhibition Manager.

The deadlines will be shared on the Conference Website.

Yes, visitors have the ability to view and save documents in their Virtual Bag. If preferred, they can even send it to their email address.

Participants can get in touch as soon as they visit the booth. There is the option to click on the “Contact Us” tab and send an email with their question, or they can start a 1:1 chat with the Exhibitor. This can be done via text, audio or video call.

Exhibitors have the ability to see the participants who are live at their booth and have the option to actively start a conversation via text, audio or video call. Exhibitors are also able to interact with participants in private group chats.

At the end of the Virtual Conference, statistics and metrics report will be shared. This will include the first and last name of the participant and country. If given consent by participants, we could share more details, such as contact details.

Exhibitors can also retrieve leads by approaching visitors of their booth.

Exhibitors are asked to be online during the official Conference hours. However, Exhibitors can extend their online presence outside the official time in order to cover multiple time zones.

SPONSORED SESSIONS

Participants can access the sponsored session via the Lobby or via the Exhibition, by clicking on ‘Satellite Symposia’

There four possible session formats:

  1. On Demand
    The session is pre-recorded. The video will be available for viewing from day 1 via the virtual platform.
  2. Scheduled on Demand
    The session is pre-recorded and will be available for viewing at a scheduled time (as per your sponsorship agreement) via the virtual platform. After streaming, the session will stay available for participants to watch on demand via the virtual platform.
  3. Pre-recorded with Live Q&A
    The session is pre-recorded and streamed at a given time (as per your sponsorship agreement) followed by a live Q&A with all the speakers. After streaming, the session will be available for participants to watch on demand via the virtual platform, one day following the company’s approval.
  4. Pure Live
    Speaker/s and presentation/s are presented and streamed fully live. Session can be held with or without live Q&A. After streaming, the session will be available for participants to watch on demand via the virtual platform, one day following the company’s approval.

Note: All sessions with live elements will be recorded and published automatically on the platform and will be available on demand approximatelly 24-48 hours after session ends unless requested otherwise.

Kenes will pre-record the sessions with the speakers. The Industry Coordinator will contact each speaker and send them the instructions for the pre-recording and different time slots that they will be able to choose from. If a session has more than one speaker, we will take each time zone into consideration when contacting each speaker.

The session will then be recorded by Kenes, and after one week of editing, it will be shared with the sponsor.

Yes, the company will receive the pre-recorded session before the Conference, one week after it’s recorded with the speakers. And, as for the live session, they will receive after the Conference.

Live Q&A will be available and can be included in the session. Sponsors will also be able to add brochures or flyers in the Handout section of their session to be shared with participants.

Additionally, voting and evaluation features can also be embeded in the session. If you would like to receive more information, please contact the ILS department.

The live Q&A will start once your pre-recorded session has ended. The speakers and moderator will join live and Kenes will stream it and assist with anything needed.

PROMOTIONAL ITEMS

Live notifications will pop-up on the platform.

There is no limit for the number of people that can join a private and a public chat room.

All participants, speakers, sponsors and exhibitors can join any public chat room at any time, an invite is not needed. While for private chat rooms, an invite is needed from the person that creates it.

The messages in the general public chat rooms are not private. However, 1:1 messages are private.

The messages can be deleted.

REPORTING AND COMPLIANCE

All sponsors and exhibitors will receive, at the end of the Conference, general statistics with information about:

  • Number of registered participants
  • Online users per day
  • Attendee profile
  • Industry engagement at a glance.

 

Each exhibitor and sponsor will also receive tailored statistics for their booth and sessions, with the following information:

  • Number of participants that visited their booth/ joined their session
  • Number of participants that interacted via chat with exhibitors and/or via live Q&A during a session
  • Number of participants that viewed each document or video in the exhibitor’s booth
  • Name and country of all participants
  • Contact details will only be shared when a participant agreed to do so, at the time of registration.

The statistics report will be shared a few days after the Conference and also at the end of the 3 months that the virtual platform is live.

Within the virtual event platform healthcare professionals authorized to prescribe prescription medicines will be recognized with a letter P (Prescriber) indicated after their names.

All exhibitors (booth admins) will be recognized with a letter E (Exhibitor) indicated after their names.

Please contact us with regards to the most updated compliance regulations with regards to the virtual conferences.

Yes, there will be a clear separation between the Educational and the Sponsored Sessions in the lobby of the Conference.

TECHNICAL

Yes, during Conference hours there will be support from our IT team, via chat or via email, to participants, speakers, sponsors and exhibitors.

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